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Ormiston Forge Academy wishes to use information about your child as part of an automated (i.e. electronically-operated) recognition system. This is for the 
purposes of accessing the School Meal system and for 6th Form student registation. The information from your child that we wish to use is referred to as ‘biometric information’ (see next paragraph). Under the Protection of Freedoms Act 2012 (sections 26 to 28), we are required to notify each parent of a child and obtain the written consent of at least one parent before being able to use a child’s biometric  information for an automated system. 
Biometric information and how it will be used 
Biometric information is information about a person’s physical or behavioural characteristics that can be used to identify them, in this case, information from 
their fingerprint. The school would like to take and use information from your child’s fingerprint and use this information for the purpose of providing your child with school meal service. 
The information will be used as part of an automated biometric recognition system. This system will take measurements of your child’s finger print and convert these measurements into a template to be stored on the system. An image of your child’s fingerprint is not stored. The template (i.e. measurements taking from your child’s fingerprint is what will be used to permit your child to access services. 
You should note that the law places specific requirements on the Academy when using personal information, such as biometric information, about pupils for the purposes of an automated biometric recognition system. 
For example: 
(a) the Academy cannot use the information for any purpose other than  those for which it was originally obtained and made known to the parent(s) (i.e. as stated above); 
(b) the Academy must ensure that the information is stored securely; 
(c) the Academy must tell you what it intends to do with the information; 
(d) unless the law allows it, the Academy cannot disclose personal information to another person/body without permission. 
Providing your consent/objecting 
As stated above, in order to be able to use your child’s biometric information, the written consent of at least one parent is required. However, consent given by one parent will be overridden if the other parent objects in writing to the use of their child’s biometric information. Similarly, if your child objects to this, the Academy cannot collect or use his/her biometric information for inclusion on the automated recognition system. 
You can also object to the proposed processing of your child’s biometric information at a later stage or withdraw any consent you have previously given. 
This means that, if you give consent but later change your mind, you can withdraw this consent. Please note that any consent, withdrawal of consent or 
objection from a parent must be in writing. 
Even if you have consented, your child can object or refuse at any time to their biometric information being taken/used. [His/her] objection does not need to be in writing. We would appreciate it if you could discuss this with your child and explain to them that they can object to this if they wish. 
The Academy is also happy to answer any questions you or your child may have. 
If you do not wish your child’s biometric information to be processed by the school, or your child objects to such processing, the law says that we must 
provide reasonable alternative arrangements for children who are not going to use the automated system to the school meal system. An alternative card system will be available for which no charge will be made. It will, however, be necessary to raise a charge for any additional card to cover the cost of replacement.
If you give consent to the processing of your child’s biometric information you can download the consent form here or contact biometrics@oatforge.co.uk who will assign you a unique id. and allow you to enter complete the form online. 

Please note that when your child leaves the school, or if for some other reason he/she ceases to use the biometric system, his/her biometric data will be securely deleted. 
Further information and guidance 
This can be found via the following links: 
Department for Education’s ‘Protection of Biometric Information of Children in Schools – Advice for proprietors, governing bodies, head teachers, principals and school staff’: http://www.education.gov.uk/schools/adminandfinance/schooladmin 
ICO guide to data protection for organisations: 
ICO guidance on data protection for education establishments: