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Exams 2016

posted 27 Apr 2016, 05:23 by Chris Wilson   [ updated 3 May 2016, 02:42 ]

Exam Information for Students

Over the coming year you will be sitting examinations and completing controlled assessments which are necessary to achieve GCSE, BTEC or A Level grades. These examinations and assessments take place throughout the entire year, therefore it is vitally important that you attend school regularly and holidays are not booked during term time. Term dates are available on our website or available from the Academy reception if required.

Here are the guidelines and rules that will need to be followed during the Examination seasons throughout the year.

Candidate Timetables

You will receive your individual exam timetable through your Progress Tutor. When you receive this please check it carefully. If you notice any mistakes in your personal details (eg name, date of birth), you must tell your teacher or the examinations officer immediately. Your full, legal name should be used for your examinations and this will be the name that will appear on your certificates.

Your candidate number is the 4 digit number on the top of your timetable – this has to be written on the front page of all the examination papers throughout your time at The Forge and it is essential you write it down correctly when asked to at the start of each examination.

You should check to see if you have been entered for all the examinations you should be entered for and also check the tier (‘higher’ or ‘foundation’) is correct. If you think that any of this information is incorrect then inform your Progress Tutor or the Examinations Officer straight away.

You should also check through your timetable to see if you have any ‘exam clashes’ – when you are due to sit more than one exam at the same time. If you do have an exam clash let the Examinations Officer know straight away and arrangements will be made for you to either sit one examination straight after the other or if they are longer examinations one may be sat in the morning and the next on the afternoon session – if this is the case then you will need to be supervised during the break by a member of the exams team.

You must keep your exam timetable safe and try not to lose it!!

The full academy exam timetable will be emailed to your Progress Tutors indicating the rooms that the examinations are scheduled to be in and it will also be on the academy website. This will also be displayed outside the Sports Hall and the Sixth Form Common Room throughout the duration of the exam seasons.


You must wear your full school uniform for all examinations.


You must provide your own equipment for examinations except when specialist resources are needed.

The following equipment should be brought to every examination:

2 pens – BLACK ink only

2 pencils



For certain examinations you may also need the following:




Coloured pencil crayons

Please check with your subject teachers if you are unsure what to bring with you. The invigilators have a limited amount of spare equipment for emergencies but you must not rely on using these. You are responsible for ensuring you have the correct equipment.

You must bring your equipment in a transparent pencil case, no graffiti or notes are allowed on any of the equipment or cases. Correction fluid must not be used.

Mobile Phones and Electronic Devices

The use or possession of:

mobile phones, music players, headphones or

any other electrical equipment is NOT ALLOWED

in examination rooms under any circumstances, even if they are turned off and in your bag.

If you are discovered with a mobile phone or other device, even if it is turned off, you will be reported and will usually face disqualification.

When you enter the examination room the invigilators will indicate where you can place your mobile phones (that have been switched off) for safekeeping – usually in an envelope with your name on, on the invigilators desk. You will be allowed to collect them at the end of the examination.

Entering the Exam Room

You should try to be in school/outside the examination room 10 – 15 minutes before the scheduled start time for the examination. Before entering the examination room you should have your equipment prepared and ready out of your bag.

For the larger exams that take place in the Sports Hall there will be a Seating Plan displayed outside the hall indicating where each candidate is sitting. Please try to have a look at this before you enter the hall.

Once you enter the examination room you should be silent as you are immediately under examination conditions. Put your bag and coat where the invigilators direct you to – usually at the front of the room, then find your seat as quickly as you can. There are labels on each desk with your name and examination details on. If you are having difficulty finding your seat ask for assistance from one of the invigilators in the room.

Late to Exams

It is very important that you are not late arriving for your examinations. If you are going to be late please try to telephone the academy and then make your way in as soon as possible. You may be allowed to start your examination late but this will be at the discretion of the academy and only if the scheduled examination has not already finished.

Exam Absences

You must attend all examinations that are on your individual timetable. If you miss an exam for any reason it will usually result in being awarded a zero mark and also you may be charged. The academy will undertake to pay all entry fees for the examinations, however we are legally allowed to recover any public examination fees we have paid if a student fails, without good reason, to complete exam requirements.

In the event of a severe illness you should contact the academy as soon as possible. A medical certificate should be forwarded to the Examinations Officer within two days of the actual examination as the examination board will require this evidence once they have been contacted regarding your absence.


If an invigilator discovers any candidate cheating or attempting to cheat they will be reported to the examination board. The academy has a legal responsibility to report all cases of misconduct. In nearly all cases the candidate will face disqualification.

You must not disrupt an examination in any way and again you will be reported to the examination board in the same way and again face disqualification.

Disqualification usually results in the cancellation of all examination papers not just the one being taken at the time, this is at the discretion of the examination boards.

Examples of misconduct:

Being in possession of a mobile phone or any electronic device, even if it is switched off.

Having any notes in you possession.

Communicating or attempting to communicate with other candidates (talking, signalling, turning round, laughing, making noises).

Copying or allowing other candidates to copy off you.


If you need help during the examination you should put your hand up and wait patiently for an invigilator to come to speak to you. Invigilators cannot help you with any questions or answers and they cannot read any words to you.

If you require the toilet during your examination you will need to put your hand up and wait for an invigilator to come to you. They will need to accompany you whilst you are outside of the examination room.

You are required to stay in the examination room for the whole of the scheduled examination time and you will not be allowed to leave the room early even if you have finished your examination paper. If you finish your paper early use the time to check through each of your answers carefully and sit quietly until the end of the examination.

On the academy website there will be information sheets from the examination boards regarding written examinations, controlled assessments and coursework assessments and also the main exam timetable which will have the allocated rooms for your exams, so please make sure you look at these.

Good luck with all your examinations and if you have any problems or queries please see Miss Green, your Examinations Officer who is based in the

Library Office.

Chris Wilson,
29 Apr 2016, 03:42
Chris Wilson,
27 Apr 2016, 05:25